Connected pump operations
Authorize dispensing and follow transaction progress from supported station equipment. Keep pump activity connected to your operational records.
★ The whole platform
Features!
Fuel sales, payments, station teams, and corporate accounts in one connected platform.
Connect the operation in three steps.
- 1
Set up your stations and team
Configure station access, supported equipment, fuel products, and staff responsibilities.
Station 014
- Pumps · 6 connected
- Fuel products · PMS · AGO
- Team · 12 members · 3 roles
- Payment options · Cash · Card · Transfer · Corporate
- 2
Manage fueling at the point of sale
Select the pump, enter the fueling request, and use the payment or corporate account options enabled for that station.
14:32Attendant
FuelLinkPump04 · PMSFill-up
₦24,649.56
27.48 L × ₦897.00
PaymentEnabled for this station
- Cash
- Card
- Transfer
- Corporate account
Authorize pump - 3
Follow the transaction through
Review dispensing activity, completed sales, payment records, and shift information from your management workspace.
Today · Station 014
- 14:32₦24,649.56Confirmed
- 14:31₦13,455.00Pending
- 14:29₦36,956.40Confirmed
Shift B · cash declared ₦412,300
One platform for the whole operation
Sales and payment tracking
Track fuel sales alongside their payment method and status. Manage cash and configured electronic payment options with clearer visibility into outstanding items.
Attendants and shifts
Organize station shifts, assign attendants, and record cash declarations. Give managers a clearer view of responsibility at handover.
Multiple stations, one workspace
Access station activity, transactions, equipment, and team permissions from a shared management workspace.
Controlled price changes
Manage fuel products and station prices through a structured approval process, with a record of proposed and approved changes.
Financial records and reconciliation
Follow sales, balances, repayments, and adjustments through traceable records that help your team resolve discrepancies.
See how the work flows.
A few everyday examples of how station teams use FuelLink.
Pump operations
From authorization to a completed sale
Pump connectivity depends on your station equipment and controller setup.
- 1Select a pump
- 2Authorize the fill-up
- 3Follow dispensing
- 4Review the completed sale
Shift accountability
A clear record at every handover
- 1Assign attendants to the shift
- 2Record cash declarations
- 3Review the shift at handover
Pricing
Price changes with an approval trail
- 1Propose a price change
- 2Submit it for approval
- 3Keep the decision history
Reconciliation
Sales and payments, side by side
Electronic payment options depend on each station's configuration.
- 1Review completed sales
- 2Compare them with payment records
- 3Investigate outstanding items
Corporate fueling
Set the fuel rules before the vehicle reaches the pump.
Manage vehicles, drivers, approved stations, and fuel allowances from a dedicated company account. FuelLink checks fueling requests against the applicable policy and commercial agreement before authorizing a corporate fill-up.
Vehicle and driver records: Keep fueling activity connected to the people and vehicles in your fleet.
Fuel allowances: Set limits per fill, per day, or per month.
Station agreements: Manage agreed pricing and prepaid or postpaid terms with participating station operators.
Vouchers and exceptions: Issue controlled fuel vouchers and approve exceptional requests through a recorded process.
Account visibility: Review corporate balances and transaction entries in one place.
Before every corporate fill-up
- 1Check the vehicle
- 2Confirm the approved station
- 3Check the allowance
- 4Apply the agreement
- 5Authorize
Commercial and credit terms are agreed between the business and the station operator. FuelLink provides the technology to manage those arrangements.
Company account
Crescent Logistics
Fueling request
KJA 482 KE · 45 L PMS · Station 014
- Approved station
- Within daily allowance
- Postpaid agreement · agreed price
Authorized
- KJA 482 KE₦60,000 / day
- LND 117 AB₦45,000 / fill
- ABJ 903 XY₦900,000 / month
Postpaid balance₦1,284,300.00
Team access
The right access for every role.
Give owners, managers, attendants, and finance staff access to the stations and tasks they're responsible for. Permissions control what each team member can see and do.
Key actions are recorded
- Pump authorizations and completed sales
- Cash declarations at shift handover
- Proposed and approved price changes
- Approved exceptions to corporate fueling rules
Example roles and records shown for illustration.
Roles and permissions
Illustrative| Role | All stations | Pumps | Approve prices | Shifts | Reconcile |
|---|---|---|---|---|---|
| Owner | |||||
| Station manager | — | — | |||
| Attendant | — | — | — | ||
| Finance | — | — | — |
Activity record · Station 014
Illustrative- 14:05Adaeze O. approved a PMS price change
- 13:40Chidi O. declared cash for Shift B
- 12:18Musa I. approved a corporate fueling exception
- 11:52Aisha B. authorized Pump 02
What we're building next
A more connected experience for drivers.
We're exploring simpler ways to discover participating stations, view fuel prices, and pay digitally at the pump.
- QR payments at the pumpPlanned
- Station discovery and fuel pricesPlanned
- Location-based offersPlanned
- Station reviewsPlanned
- Department-level fleet reportingPlanned